Bicycle Network: Our Organisation
Bupa Around the Bay 2013
Terms and conditions of purchase for Bupa Around the Bay
These Terms and Conditions of Entry (“Entry Terms”) are designed to enable Bupa Around the Bay 2013 on Sunday 20 October 2013 (the “Ride”) to run effectively. By registering to participate in the Ride, you (the “Rider”) accept and agree to be bound by these Entry Terms:
1. The Rider may elect to take part in one of the ride distance options. The ride lengths may not match the exact distance promoted.
2. The Rider may change his/her Ride Option using the online registration system. If the Rider changes to a Ride Option with a higher entry fee, the Rider will be required to pay and will be charged the difference between the entry fee paid and the higher entry fee. If the Rider changes to a Ride Option with a lower entry fee, the difference between the entry fee paid and the lower entry fee will not be refunded. No changes to Ride Options will be permitted after 5pm, Monday 30 September 2013 AEST (Australian Eastern Standard Time).
3. A registration is not considered to be complete, and a place held in the rider's preferred ride option until all required rider information is supplied and payment in full has been received.
4. The Rider warrants that he/she has prior experience or will obtain experience riding in groups and be able to maintain a minimum average speed of 20km per hour.
5. For the 250km, 210km and 135km Ride Options – the Rider must be aged 15 years or older on the day of the Ride.
6. For the 100km and 50km Ride Options – the Rider must be aged 12 years or older on the day of the Ride to independently ride a bicycle in the event. There is no age limit for the 20km ride option.
7. If the Rider is under the age of 18, the Rider’s parent / Guardian must give their consent when requested during registration. The parent / Guardian must provide a contact phone number as emergency contact number.
8. If the Rider is under the age of 15 years old on the day of the Ride, the Rider must be accompanied on the ride by a registered Rider over 18 years old (”Team Leader”) as nominated at the time of registration for the 50km and 100km ride. The Supervising Rider must provide a contact phone number.
9. Only students 12 years and over enrolled at school and their Supervising Rider are allowed to enter the School Challenge. Riders must be accompanied on the ride by a Supervising Rider as nominated at the time of registration for the School Challenge. The Supervising Rider must provide a contact phone number.
10. Bicycle Network may, in its absolute discretion and without giving reasons for its decision, accept or refuse an application for registration.
11. If the Rider wishes to cancel his/her participation in the Ride, the Rider must complete the online cancellation process.
12. Cancellations received prior to 5pm, Friday 30 August 2013 (AEST) will be refunded 50% of their entry fee.
13. No refunds will be offered for cancellations received after 5pm, Friday 30 August 2013 (AEST).
14. Except as otherwise stated in these Entry Terms and as required by law, Bicycle Network is under no obligation to refund monies or entry fees due to non use, cancellation, failure to participate or dissatisfaction by the Rider.
15. The Rider may transfer his/her registration for the Ride via the online registration. Transfers will not be offered after 5pm, Monday 30 September 2013 (AEST). Transfers will be permitted (places pending ) in person on Friday 18 and Saturday 19 October at the Bupa Around the Bay Festival. All transfers at this time will incur a $50 administration fee.
16. Ride Communications will principally be made via email. The Rider should therefore provide a valid email address. If the Rider does not have access to an email address, the Rider will make every effort to read the monthly email newsletter which will be posted on the Bicycle Network website at www.bupaaroundthebay.com.au
17. The Rider consents to receiving and reading all information that is made available on the Bicycle Network website, in email newsletters, the Ride Guide and all other literature concerning the Ride.
Mode of Transport
18. Only standard, human-powered bicycles are permitted on the 250km, 210km, 135km, and 100km Ride options. Unicycles, scooters, motorised and power-assisted bicycles, child seats, tagalongs, trailers and animals are not permitted on the 250km, 210km, 135km and 100km Ride Options.
18a. Recumbents and non-standard human-powered bicycles are permitted on ride options, however must start at the rear of the last wave of the chosen ride option.
19. Only standard human-powered bicycles including unicycles are permitted on the 50km and 20km Ride option. Animals are not permitted on the 50km and 20km Ride Options. Scooters, motorised and power-assisted bicycles, child seats, tagalongs and trailers are not permitted on the 50km Ride option, but are permitted on the 20km Ride option.
20. All Riders who register and pay in full for the 250km, 210km, 135km and 100km Ride Options will be eligible to receive a cycling jersey produced by SCODY.
21. Riders who register and pay in full for the 50km and 20km Ride Options will be eligible to receive a rider shirt.
22. All Riders on all Ride options must wear their 2013 event jersey or 2013 rider shirt on the day of the ride unless part of a registered team of more than 20 entrants who have their own personalised jersey, approved by Bicycle Network .
23. All merchandise purchased is non-refundable.
24. Transport bookings for the Sorrento to Melbourne100km and 135km Geelong to Melbourne ride options are non-refundable. Riders are able to complete their registration and add this option closer to the event.
25. Transport bookings for the Sorrento to Melbourne100km or135km Geelong to Melbourne ride option will close at 5pm, Monday 30 September 2013 (AEST).
26. Bicycle Network will use its best endeavours to take due care in handling bikes transported to the start of the Sorrento to Melbourne100km and 135km Geelong to Melbourne Rides, but is not responsible for any loss, damage, cost or expense that the Rider may suffer or incur as a result of Bicycle Network handling his/her bike.
Closing Dates for entries
27. All Ride Options entries close at 7am, Sunday 20 October 2013 (AEST).
Acknowledgment and Waiver
28. The Rider acknowledges and agrees that participation in the Ride is inherently dangerous and that he/she participates in the Ride at his/her own risk.
29. In consideration of Bicycle Network permitting the Rider to enter and participate in the Ride, the Rider hereby releases and indemnifies Bicycle Network, the sponsors of the Ride and any of their respective representatives from and against all and any claims, suits, demands, liabilities, loss and damage (including indirect and consequential loss), costs, expenses and, interest, whether pursuant to common law or statute, that the Rider may suffer or incur arising from or connected with the Rider’s participation in the Ride including as a result of the negligence, breach of duty, breach of care or other fault or responsibility of Bicycle Network, the sponsors of the Ride and any of their respective representatives.
30. If the Rider is a parent/Guardian of a person under 18 years (“Under Age Child”) who is participating in the Ride, that Rider consents to the Under Age Child participating in the Ride and agrees to take full and sole responsibility for the Under Age Child’s safety and participation in the Ride. The Rider further agrees and undertakes to Bicycle Network for and on behalf of the Under Age Child that the release and indemnity contained in clause 32 applies with full force and effect to the Under Age Child and that the Rider and any spouse or defacto spouse or partner will take no steps of any sort on behalf of the Under Age Child that would result in the release and indemnity in clause 32 being rendered inoperative, of no effect or being declared or ordered by a court of law as not applying to the Under Age Child.
Compliance with Laws
31. During the Ride, the Rider must comply with all traffic and road laws, all directions issued by Police and all instructions given by Bicycle Network or any employees or officials representing Bicycle Network at the Ride. Failure to do so may result in the Rider being removed from the Ride and they will not receive a registration refund.
32. Riding over the Westgate Bridge: There is to be no stopping on the bridge at any time. It is illegal to ride on the bridge prior to it being officially opened by event marshals. Fines apply.
33. The Rider must wear an Australian standard cycling helmet at all times during the Ride while riding a bicycle.
34. The rider of a bicycle must not ride at night, or in hazardous weather conditions causing reduced visibility, unless the bicycle, or the rider, displays:
(a) a flashing or steady white light that is clearly visible for at least 200 metres from the front of the bicycle; and
(b) a flashing or steady red light that is clearly visible for at least 200 metres from the rear of the bicycle; and
(c) a red reflector that is clearly visible for at least 50 metres from the rear of the bicycle when light is projected onto it by a vehicle’s headlight on low-beam.
Preparation, Training, Health and Safety
35. The Rider is responsible for ensuring that he/she has adequately and appropriately prepared both physically and mentally for the Ride. If the Rider has any health issues or doubts prior to the Ride, he/she should immediately seek appropriate medical advice.
36. If, during the Ride, the Rider becomes ill or is injured, Bicycle Network will endeavour to arrange medical transport, usually in an ambulance. Any medical transport will be at the Rider’s expense. (Bicycle Network recommends that Riders hold current ambulance service membership and /or health insurance to cover such costs; Bicycle Network membership includes bike crash insurance for bicycle accidents. Please visit www.bicyclenetwork.com.au for more details).
37. The Rider is responsible to ensure that the bicycle is properly serviced and suitable for the event.
38. The Rider must ride in a safe and responsible manner during the Ride and use common sense at all times.
39. The Rider must exercise caution on all public roads and other thoroughfares and ride defensively and courteously.
Meal and dietary requirements
40. Bicycle Network offers three standard meal types for the 250km, 210km, 135km and 100km Ride Options, namely, Non-Vegetarian, Vegetarian and Gluten Free.
41. If these options do not meet your dietary requirements, you must consider alternate ways in which to personally cater for your own meals.
42. Any special meal option for the Ride is provided by Bicycle Network as a service to the Ride Participants. Every effort is made by Bicycle Network and the appointed caterers to ensure that recipes and ingredients are controlled.
43. Bicycle Network and their caterers cannot however, guarantee that any meal or food item is exactly as described - contamination by allergens can occur that is beyond Bicycle Network and or the caterer's reasonable control.
44. It is solely the Ride Participant’s responsibility to carry on you at all times, suitable food and/or medication which may be necessary to treat any particular medical condition that you suffer from.
45. Meals provided for the Ride not intended to provide full nutrition for your ride distance. We expect that riders will adequately cater to their nutritional requirements while undertaking their chosen ride distance.
Ride and Ride Option Variation
46. Bicycle Network reserves the right, in its absolute discretion, to:
(a) change or vary the route of any of the Ride Options without notice;
(b) cancel, postpone, reschedule or change the time or place for the Ride or any of the Ride Options for any reason and at any time prior to the commencement of the Ride; and
(c) Bicycle Network is not responsible for or liable to the Rider for any loss, damage, cost or expense, whether direct, indirect, consequential or otherwise and howsoever or wheresoever incurred by the Rider resulting from any such action taken by Bicycle Network.
Private support vehicles
47. Private support vehicles are not permitted on the Ride. Riders found to be making use of private support vehicles may be expelled from the event.
48. The Rider acknowledges and agrees that he/she may be photographed or filmed during the Ride and consents to Bicycle Network using the Rider’s picture and likeness contained in any photographs or film for publicising the Ride and for promoting any future ride or event to be staged by Bicycle Network.
49. The parent/Guardian acknowledges and agrees that their Under Age Child may be photographed or filmed during the Ride and consents to Bicycle Network using the Rider’s picture and likeness contained in any photographs or film for publicising the Ride and for promoting any future ride or event to be staged by Bicycle Network.
51. The Rider consents to his/her details being shared with the following:
a) The Smith Family: for online fundraising registration;
b) Marathon Photos: for online photography identification and sales;
c) SCODY for any merchandise purchased by the rider;
d) The designated event timing company;
e) CARE team for medial support .
51. The Ride will be held outdoors and may proceed notwithstanding poor weather conditions on the day of the Ride. Bicycle Network is not liable to the Rider for any loss, damage, cost or expense of any kind including, but not limited to, refund of entry fees, in the event of poor weather before or during the Ride - including Valet service.
52. Riders must attach the timing device provided by Bicycle Network in the correct manner to their bicycle prior to commencing the Ride and keep it attached for the duration of the Ride.
53. Bicycle Network reserves the right, in its absolute discretion, to refuse to allow the Rider to participate in the Ride or to remove the Rider from the Ride for breach of these terms and conditions or if it otherwise determines it appropriate to do so.
54. Bicycle Network is not liable to the Rider for any loss, damage, cost or expense of any kind, including but not limited to, the refund of the entry fee, if the Rider is denied access to or removed from the Ride for any reason.
55. “Bicycle Network” means the Bicycle Network Incorporated ABN 41 026 835 903 and includes where appropriate Bicycle Network’s employees, volunteers, agents, contractors and officers.