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Bicycle Network: Board & Governance

2 Board Regulations

9 Co-option Guidelines

The Board have set the following guidelines for Co-option to the Board.

Guidelines for the search process for Co-opted Board members

Each year the Board will identify its collective capabilities in the light of its responsibility to exercise:

Oversight of the organisation
Insight into the context in which the organisation operates
Foresight

The collective capabilities of Board include:

Reputation
Skills
Experience
Networks
Specialist knowledge

The Board will then identify ‘desired capabilities’ that would extend or complement the elected Board over the next one to three years and make it more effective in the discharge of its responsibilities.

The Board will search for individuals that: meet some or all of these capabilities and are available for co-option.

The Board will draw from this pool to co-opt Board members consistent with Section 33 of the Constitution.

Co-option

Under clause 66.2 and 33 of the Constitution the Board, at its first meeting after the 2012 AGM, or at any subsequent meeting, may co-opt one Board member.

Sections of the Constitution that refer to Co-option.

33. Co-option
33.1 The Board may:
(a) at its first meeting after the annual general meeting each year, and
(b) at any subsequent meeting,
by resolution passed by an absolute majority co-opt up to 3 individuals as Board members.
33.2 Co-opted Board members must:
(a) be, or become, members of the association; and
(b) give an undertaking in similar form to that required of elected Board members under clause 31.2(b).
33.3 The Board may by resolution decide when the term of office of a co-opted Board member is to begin and end.
34. Term of Office
34.1 Board members elected for a 3 year term hold office from the end of the annual general meeting after they are elected until the end of 4th annual general meeting after they are elected, subject to clauses 34.3 - 34.6.
34.2 Board members elected to fill a casual vacancy hold office from the end of the annual general meeting after they are elected for the remainder of the term of the vacancy they are filling, subject to clauses 34.4 - 34.10.
34.3 Co-opted Board members hold office from the time they are co-opted until the end of the annual general meeting after they are co-opted, subject to clauses 33.3 and 34.4 - 34.7.
34.4 Board members may be re-elected and co-opted again.

66. Transitional
66.1 In this clause:
(a) “2012 AGM”, 2013 AGM” and “2014 AGM” mean the annual general meetings held in those years;
(b) “2012-2013” means the period from the end of the 2012 AGM until the end of the 2013 AGM; and
(c) “2013-2014” means the period from the end of the 2013 AGM until the end of the 2014 AGM.
66.2 Despite clauses 27 and 33.1:
(a) In 2012-2013:
(i) the Board has 8 elected Board members; and
(ii) the Board may only co-opt up to 1 Board member.
(b) in 2013-2014:
(i) the Board has 7 elected Board members; and
(ii) the Board may only co-opt up to 2 Board members.
66.3 This clause and the references to it in the table of contents in clause 1 and the index in clause 67 are deleted at the end of the 2014 AGM.

Full Constitution

2011 AGM