Bicycle Network: Our Organisation

Rider Requirements and Safety

Bicycle Network Victoria is committed to ensuring the wellbeing of the riders of the SCODY 3 Peaks Challenge and will be continually monitoring them throughout the day.

Prior to registration, all bikes to be used on the event must be inspected at Falls Creek the day prior to the Event (Saturday 9th March 2013). As per the Event Terms and Conditions, riders will be unable to register (at the start site) for the event without completing the bicycle and equipment check.

The check is to inspect the operation of front and rear brakes and operating front and rear lights. Tabled below is a list of mandatory items that must be carried / used for the duration of the event.
 

Table 1 – Compulsory Rider Equipment List

• Bike helmet, bike lights (front & rear), rider and bike identification
• Blightly coloured rain / wind jacket ,gloves and secondary food supplies
• 2 x Drink bottles, puncture repair kit and tubes

Bike mechanics will also be present to assist with the bike inspection. Any bike that is considered to not satisfy the requirements will be forwarded to the bike mechanic for review and assistance as needed.

Safe Cycling and Rider Etiquette

The SCODY 3 Peaks Challenge is a ride not a race. Riders are in a remote area of Victoria, where medical support and ambulance response times will not be the same as in metropolitan areas. We expect all participants to be competent bike riders, to have trained for the event and be familiar with riding on public roads. We also expect participants to have a well maintained bike and be able to perform basic repairs.

Once a rider signs on as a participant in the ride we provide as much information and education as possible to ensure they are well aware of the risks involved and their expected behaviour as a participant.

Road positioning diagram for riders

                                              VICTORIA POLICE WILL ACTIVELY ENFORCE ALL ROAD RULES
                                                                DURING THE COURSE OF THE EVENT

It is important that riders do not take any risks that could put themselves or other riders and road users in a life threatening situation. Riders are advised to respect all road users and obey the road rules and event officials at all times.

The following guidelines are communicated to riders to assist them to complete the ride safely and incident free:

• When descending; ride within your limits, do not take any risks, keep left at all times.
• Do not cross the white line in the centre of the road.
• Do not overtake other riders on their left.
• Limit your speed to 50km/hour and take your time when descending down Falls Creek and Tawonga Gap.
• Obey all road rules - whether you are on a closed or open road, the road rules do not change.
• Do not ride on the wrong side of the road.
• No overtaking on descending corners.
• Obey all traffic signals and signs.
• Ride to the left side of the left lane.
• Use a hand signal if turning.
• Use hand and voice signals when changing or altering the current course of your direction or moving state.
• Do not ride more than two abreast, no more than 1.5m apart, unless overtaking other riders.
• Do not ride within 2m of the rear of a moving vehicle for more than 200m or hold onto a moving vehicle.
• Obey all event signals, signs, route marshals, motorcycle marshals and traffic controllers.
• Keep left unless overtaking.
• Do not litter along the route, dispose of all rubbish at aid stations - you are riding through a National Park, please respect the environment.

Lighting Check at Omeo and Shannonvale

In addition to the compulsory lighting check at the start line, we will have event officials performing light checks on riders at Omeo and also at the bottom of the Bogong High Plains Road. If riders are found to have poor lighting, they will be required to retire from the event.

It is a condition of entry that all riders have both front and rear lights on at the start of the ride at Falls Creek with the ability to be operational throughout the event.
Bicycle Network Victoria will not support riders on the event who do not obey the laws that cover road use by cyclists. Know your rights and responsibilities when cycling in the Alpine region.
 

Rider Terms and Conditions

SCODY 3 Peaks Challenge 2013
Rider Terms and Conditions of Entry

These Terms and Conditions of Entry (“Entry Terms”) are designed to enable the SCODY 3 Peaks Challenge on Sunday 10 March 2013 (the “Event”) to run smoothly and safely. By registering to participate in the Event, you (the “Rider”) accept and agree to be bound by these Entry Terms.

Entry Requirements
1.0 The Rider may elect to take part in the SCODY 3 Peaks Challenge, a 235km loop ride starting and finishing at Falls Creek (N.B. the ride length may not be exactly this distance).
2.0 A registration is not considered to be complete, and a place held in the ride until all required rider information is supplied and payment in full has been received.
3.0 The Rider warrants that he/she has prior experience or will obtain experience riding in groups and be able to maintain a suitable average speed to complete the event within 13 hours. Factor in the amount of breaks and non-riding time when calculating your estimated time to complete.
4.0 The Rider must be aged 16 years or older on the day of the event.
5.0 If the Rider is under the age of 18, the Rider’s parent / guardian must give their consent when requested during the online registration. The parent / guardian must provide a contact phone number.
6.0 If the Rider is under the age of 18 years old on the day of the event, the Rider must be accompanied on the ride by a registered rider over 18 years old (”Supervising Rider”) as nominated at the time of registration. The Supervising Rider must provide a contact phone number.
7.0 Bicycle Network Victoria may, in its absolute discretion and without giving reasons for its decision, accept or refuse an application for registration.
8.0 To receive the standard price, full payment must be received by 5pm Friday 8th February 2013 (AEST)

Cancellations
9.0 If the Rider wishes to cancel his/her participation in the Ride, the Rider must notify Bicycle Network Victoria in writing, providing his/her name, address, event name and reason for cancelling.
10.0 Written cancellations received before 5pm, Friday 18th January 2013 (AEST) will be refunded 50% of their entry fee.
11.0 No refunds will be offered for cancellations received after 5pm, Friday 18th January 2013 (AEST).
12.0 Except as otherwise stated in these Entry Terms and as required by law, Bicycle Network Victoria is under no obligation to refund monies or entry fees due to non use, cancellation, failure to participate or dissatisfaction by the Rider.

Transfers
13.0 The Rider may transfer his/her registration for the Event via the online registration. Transfers will not be offered after 5pm, Friday 18th January 2013 (AEST)
14.0 Transfers will be permitted on Saturday 9th March 2013 at the SCODY 3 Peaks Challenge registrations, in Slalom Plaza, Falls Creek. All transfers at this time will incur a $50 administration fee.

Ride Communications
15.0 Ride communications will principally be made via email. The Rider should therefore provide a valid email address. If the Rider does not have access to an email address, the Rider should make every effort to read the monthly email newsletter which will be posted on the Bicycle Network Victoria website at www.3PeaksChallenge.com.au under the News section. The newsletter will generally be posted on a monthly basis prior to the event.
16.0 The Rider consents to receiving and reading all information that is made available on the Bicycle Network Victoria website, in email newsletters, the Ride Guide and all other literature concerning the event.

Mode of Transport
17.0 Only standard, human-powered bicycles are permitted on the event. Unicycles, scooters, motorised and power-assisted bicycles, child seats, tagalongs, trailers and animals are not permitted on the event. If you plan to ride a non-conventional bicycle please contact Bicycle Network Victoria to discuss if it can be supported on the event. For more information please contact Bicycle Network Victoria www.bicyclenetwork.com.au and send a message, or call (03) 8376 8888 or country callers 1800 639 634.

Finishers’ Jersey
18.0 Riders who register and pay in full for the event before 5pm Friday 8th February 2013 (AEST) will be eligible to receive a free Finisher’s Jersey.
19.0 Riders who register and pay in full and then transfer, the person taking over the registration will be eligible to receive a free Finishers’ Jersey.
20.0 Riders must complete the event within 13 hours in order to receive a Finishers’ Jersey.

Sag Wagon
21.0 Sag Wagons will be operating for the duration of the event, to support riders who have a mechanical break-down or are unable to continue riding to exhaustion, injury or fatigue.
22.0 Bicycle Network Victoria will use its best endeavours to take due care in handling bikes and or accessories on the Sag Wagon, but is not responsible for any loss, damage, cost or expense that the Rider may suffer or incur as a result of Bicycle Network Victoria handling his/her bike and or accessories.

Closing Dates for Entries
23.0 All online event entries close at 5pm, Friday 15th February 2013 (AEST)

Acknowledgment and Waiver
24.0 The Rider acknowledges and agrees that participation in the Event is inherently dangerous and that he/she participates in the event at his/her own risk.
25.0 In consideration of Bicycle Network Victoria permitting the Rider to enter and participate in the event, the Rider hereby releases and indemnifies Bicycle Network Victoria, the sponsors of the event and any of their respective representatives from and against all and any claims, law suits, demands, liabilities, loss and damage (including indirect and consequential loss), costs, expenses and, interest, whether pursuant to common law or statute, that the Rider may suffer or incur arising from or connected with the Rider’s participation in the Ride including as a result of the negligence, breach of duty, breach of care or other fault or responsibility of Bicycle Network Victoria, the sponsors of the event and any of their respective representatives.

26.0 If the Rider is a parent/ guardian of a person under 18 years (“Under Age Child”) who is participating in the Ride, that Rider consents to the Under Age Child participating in the event and agrees to take full and sole responsibility for the Under Age Child’s safety and participation in the event. The Rider further agrees and undertakes to Bicycle Network Victoria for and on behalf of the Under Age Child that the release and indemnity contained in clause 27 applies with full force and effect to the Under Age Child and that the Rider and any spouse or defacto spouse or partner will take no steps of any sort on behalf of the Under Age Child that would result in the release and indemnity in clause 27 being rendered inoperative, of no effect or being declared or ordered by a court of law as not applying to the Under Age Child.

Compliance with Laws and Regulations
27.0 During the event, the Rider must comply with all traffic and road laws and regulations, all directions issued by Victoria Police and all instructions given by Bicycle Network Victoria or any employees or officials representing Bicycle Network Victoria at the event. Failure to do so may result in the Rider being removed from the event and will not receive a registration refund.
28.0 The Rider must wear an Australian standard cycling helmet at all times during the event while riding a bicycle.
29.0 As per Rule 259 of the Traffic Regulations, riders of a bicycle must not ride at night, or in hazardous weather conditions causing reduced visibility, unless the bicycle, or the rider, displays—
• a flashing or steady white light that is clearly visible for at least 200 metres from the front of the bicycle; and
• a flashing or steady red light that is clearly visible for at least 200 metres from the rear of the bicycle; and
• a red reflector that is clearly visible for at least 50 metres from the rear of the bicycle when light is projected onto it by a vehicle’s headlight on low-beam.

Compulsory Equipment and Clothing
30.0 Riders must ensure that their bike, equipment and clothing are suitable for the nature of road riding undertaken and alpine terrain travelled through during the event.
31.0 Riders must ensure that their bike is in excellent working order with consideration given to appropriate gearing, chain condition, saddle comfort, wheels, spokes and tyre condition and brakes efficiency.
32.0 All riders are required to have their bike checked prior to taking part in the event. Failure to have your bike checked will result in no bike tag being issued and your participation in the event cancelled. Bike check consists of operating front and rear brakes and operating front and rear lights.

33.0 All Rider must wear or carry the following equipment and clothing for the duration of the event;
A Bike helmet as specified in clause 28;
B Bike lights as specified in clause 29 for dark, wet, foggy or low visibility conditions;
C Spare light batteries (if your light will require them due to extensive use.)
D Rider and bicycle ID tag.
E Brightly coloured Rain/wind jacket;
F 2 x drink bottles;
G Puncture repair kit and tubes.
H Secondary food supplies (Rider Valet Service available for food distribution along the route. More information can be found regarding this service on the Bicycle Network Victoria website at www.3PeaksChallenge.com.au under the Event Information section.)
34.0 Both front and rear lights must be operating (on) as a condition of starting the Event.

Preparation, Training, Health and Safety
35.0 The Rider is responsible for ensuring that he/she has adequately and appropriately prepared both physically and mentally for the event. If the Rider has any health issues or doubts prior to the event, he/she should immediately seek appropriate medical advice.
36.0 If, during the event, the Rider becomes ill or is injured, Bicycle Network Victoria will endeavour to arrange medical transport, usually in an ambulance. Any medical transport will be at the Rider’s expense. Bicycle Network Victoria recommends that Riders hold current ambulance service membership and/or health insurance to cover such costs; Bicycle Network Victoria membership includes bike crash insurance for personal injury and liability. Please visit www.thepeloton.com.au for more details.

Common Sense
37.0 The Rider must ride in a safe and responsible manner during the event and use common sense at all times.
38.0 The Rider must exercise caution on all public roads and other thoroughfares and ride defensively and courteously.

Meals and Dietary Requirements
39.0 Bicycle Network Victoria offers two standard meal types for the event, Vegetarian and Gluten Free Vegetarian.
40.0 If these options do not meet your dietary requirements, you must consider alternate ways in which to personally cater for your own meals.
41.0 Any special meal option for the event is provided by Bicycle Network Victoria as a service to the Ride participants. Every effort is made by Bicycle Network Victoria and the appointed caterers to ensure that recipes and ingredients are controlled.
42.0 Bicycle Network Victoria and their caterers cannot however, guarantee that any meal or food item is exactly as described - contamination by allergens can occur that is beyond Bicycle Network Victoria and or the caterer's reasonable control.
43.0 It is solely the Ride participant’s responsibility to carry on you at all times, suitable food and/or medication which may be necessary to treat any particular medical condition that you suffer from. The Rider Valet Service is available to assist Riders in food distribution along the route. More information can be found on the Bicycle Network Victoria website at www.3PeaksChallenge.com.au under the Event Information section.

Ride and Ride Option Variation
44.0 Bicycle Network Victoria reserves the right, in its absolute discretion, to:
A change or vary the route of any of the event without notice;
B cancel, postpone, reschedule or change the time or place for the event for any reason and at any time prior to the commencement of the event; and
C Bicycle Network Victoria is not responsible for or liable to the Rider for any loss, damage, cost or expense, whether direct, indirect, consequential or otherwise incurred by the Rider resulting from any such action taken by Bicycle Network Victoria.

Travel Insurance
45.0 It is important that Riders take out Riders Travel Insurance. It is essential that this insurance covers you for involuntary cancellation of your holiday including airfare(s). Bicycle Network Victoria offers travel insurance as part of its membership (subject to the conditions of the policy wording). For more information or to become a member of Bicycle Network Victoria visit www.bicyclenetwork.com.au or call (03) 8376 8888, country callers 1800 639 634.

Route Sector Opening and Closing Times
46.0 Riders must obey the route sector opening and closing times implemented during the event. The sector opening and closing times are posted on the Bicycle Network Victoria website at www.3PeaksChallenge.com.au under the Event Information section.
47.0 Should any Rider be found riding before a sector is open they will be remove them from the Event and unsupported.
48.0 Should any Rider be found riding after the sector is closed they will be asked by event officials to stop riding and necessary arrangements will be made to ensure that the Rider is transported to the finish location.
49.0 Should a Rider refuse to obey sector opening and closing times, event officials will report the Rider and they will be unsupported in their return to the finish site.

Private support vehicles
50.0 Private support vehicles are not permitted on the Event.
51.0 If you retire from the event, friends or family can collect you by accessing the rider route only outside of the route sector opening and closing times.

Photography
52.0 The Rider acknowledges and agrees that he/she may be photographed or filmed during the event and consents to Bicycle Network Victoria using the Rider’s picture and likeness contained in any photographs or film for publicising the event and for promoting any future ride or event to be staged by Bicycle Network Victoria.
53.0 The Parent/Guardian acknowledges and agrees that their Under Age Child may be photographed or filmed during the event and consents to Bicycle Network Victoria using the Rider’s picture and likeness contained in any photographs or film for publicising the event and for promoting any future ride or event to be staged by Bicycle Network Victoria.
54.0 Participants in the SCODY 3 Peaks Challenge, give their permission to have their details forwarded to the official photographer and timing contractor of the event.

Privacy
55.0 Bicycle Network Victoria collects, uses, discloses and otherwise handles the Rider’s personal information in accordance with the terms of its Privacy Policy Statement (see www.bicyclenetwork.com.au and search “privacy” for full details). All information remains the property of Bicycle Network Victoria.

Other
56.0 The event will be held outdoors and may proceed notwithstanding poor weather conditions on the day of the Ride. Bicycle Network Victoria is not liable to the Rider for any loss, damage, cost or expense of any kind including, but not limited to, refund of entry fees, in the event of poor weather before, during or if the event is cancelled.
57.0 Bicycle Network Victoria reserves the right, in its absolute discretion, to refuse to allow the Rider to participate in the event or to remove the Rider from the event for breach of these terms and conditions or if it otherwise determines it appropriate to do so.
58.0 Bicycle Network Victoria is not liable to the Rider for any loss, damage, cost or expense of any kind, including but not limited to, the refund of the entry fee, if the Rider is denied access to or removed from the event for any reason.
59.0 “Bicycle Network Victoria” means the Bicycle Network Victoria Incorporated ABN 41 026 835 903 and includes where appropriate Bicycle Network Victoria’s employees, volunteers, agents, contractors and officers.
60.0 Bicycle Network Victoria reserves the right to alter these terms and conditions at any time. All registered riders who have agreed to the terms and conditions prior to these amendments will be notified and will need to agree to the updated terms and conditions.

Key dates

• Open registrations (Bicycle Network Victoria Members) - 3 September 2012
• Open registrations to public – 10 September 2012
• Early bird offer closes – 9 November 2012
• 50% refund closes– 18 January 2013
• Late fee entry – 8 February 2013
• Online entries close – 15 February 2013
• Bike check at Falls Creek – Saturday 9 March 2013
• Registration at Falls Creek – Saturday 9 March 2013
• Rider briefing at Falls Creek – Saturday 9 March 2013
• SCODY 3 Peaks Challenge 2013 – Sunday 10 March 2013

Terms & Conditions for Scody 3 Peaks Challenge 2013 – Garmin competition

1. Information on how to enter & prizes form part of these terms & conditions.

2. Entry is open to residents of Australia who have entered the SCODY 3 Peaks Challenge 2013. The term ‘entered’ is defined as the status of completing payment of entry.

3. The competition commences on 08/03/13 at 12:00 AEDT and closes on 11/04/13 at 17:00 AEST.

4. To be eligible for the prize an individual must register as a member of Bicycle Network within the aforementioned time period, and either on event or in the post-event online survey, in three words, describe what Bicycle Network means to them.

5. Entries must be a unique and an original submission either in the post-event online survey, or on event at the entries window. Each entry must be received by the Promoter prior to the competition close date and time.

6. The winners will be the three best valid entries as judged by the judging panel, having regard to creativity, accuracy and originality, at the Promoter’s premises 11/04/13 at 17:00 AEDT. The Promoter may select additional entries to be used as replacements in the event that the first three entrants chosen as a winners cannot satisfy the Conditions of Entry or take the prize.

7. The three winners will be notified by phone and/or email, and their names will be published on the website (www.3peakschallenge.com.au).

8. If the Promoter is unable to contact the winners to claim fulfillment of the promotional prize, the winners will forfeit the prize in its entirety and it shall be awarded to the next runner up in the promotion. The Promoter will not be liable if winners cannot be contacted and therefore forfeit their prize. No correspondence will be entered into.

9. Employees of the Promoter and its related bodies corporate and the immediate families of such employees are excluded from entry.

10. Subject to any applicable law which cannot be excluded, the Promoter shall not be liable for any loss, damage or injury suffered or sustained (including but not limited to direct or consequential loss or loss arising from negligence) arising directly or indirectly out of or in connection with the promotion or use of the prize.

11. The prizes are three Garmin Edge 800 (performance bundle pack) bicycle GPS units, with a total retail value of $599.00 each, as at 05/03/13.

12. The winners will be instructed to provide a nominated postage address or organise alternative prize collection.

13. The prize is strictly not transferable.

14. The prize is not redeemable for cash or exchange.

15. The prize cannot be used in conjunction with any other discounts or special offers.

16. No responsibility is accepted for delayed, lost or misdirected correspondence.

17.The Promoter is Bicycle Network– Level 4, 246 Bourke Street, Melbourne VIC 3000.