Bicycle Network: Board & Governance

Special Resolution and Explanatory Memorandum

Download the Notice of annual general meeting (including notice of special resolution) here.

Download the Explanatory memorandum for the special resolution here.

Formal Agenda

7.00 * Welcome
Apologies
Confirmation of the minutes of the 2010 AGM availalbe here Minutes of the 2010 AGM

7.15 Chief Executive Officer’s Report
7.30 President’s Report
7.45 Financial Report
8.00 Special resolutions
8.15 Volunteer recognition
8.30 Questions & Answers
9.00 Announcement of Board election results and introduction of new Board Members
9.15 Meeting close

* Timing after the start is indicative

Questions at the AGM

The Board is keen to address issues that are of concern to the broader membership, accordingly the Board will respond to issues received from the Membership in the order determined by the number of Members expressing an interest in that issue.

We encourage members to submit questions in writing.

We will answer at the Annual General Meeting all questions submitted in writing by close of business Friday 14 October. Please write to us a month before the AGM and we will reply to all questions asked. Please use the Contact form and put ‘AGM Question in the subject’

We will accept questions submitted at the meeting but may not be able to answer them at the meeting.

Answers to questions submitted in writing to the Annual General Meeting will be published on the website.

Question 1:

Is there a time limit for the term of a co-opted member of the Board?

The co-option period is a year but that could be renewed.

Question 2:

How many members of the RACV voted for the Board of that Organisation?

The answer to this is unknown.

Question 3:

Is it correct that the Board could at times have fewer than 9 members?

It could be lower at times. The task if the motion is passed is to develop the process. The Board could appoint from those who stood for election. Given the level of work on the Board is too high for 6 members there is a need for a full complement.

Question 4:

Can you please explain the organisation's new charity status?

The decision did not give us deductible gift status but did provide some useful financial benefits including access to the franking credits earned on our investments. An important feature of the decision which is now confirmed is that it confirms our tax exempt status which until now had been on the basis of self-assessment. The organisation intends to provide further evidence to purse our mission and would apply for DGR status in the future.

Question 5:

Are event numbers lower this year?

They are on all our events. This was a similar experience of Bicycle Queensland and Bicycle New South Wales. The event space is now becoming much more competitive.

Voting at Annual General Meetings

All current members are entitled to attend and vote and each member over 18 years old is entitled to one vote at the meeting.

If you can not vote in person, you are able to appoint another member as your proxy by giving notice to Bicycle Network Victoria

A member can hold up to five proxy votes.

2011 Annual General Meeting Video

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